Planning the Perfect Office Move
Regardless of the size or nature of your business, a little planning can save a lot of headaches during the moving process. These tips can help you navigate your company’s relocation like a pro.
Start Early, But Pack Smart
We can help you find a commercial moving service that can handle the packing for you; but if you’re trying to handle the packing process yourself, you can never get started too early. Just make sure that all the decluttering and boxing up doesn’t get in the way of your business’ day-to-day affairs. You’ll want to make a detailed inventory of all the essential items that your employees need until you’re set up at your new office, so you won’t have to worry about them being ill-equipped to do their jobs. Coordinating with your department heads is essential here, as they’ll better understand the demands of their staff members.
Document Everything
Simply listing the name of rooms or categories of the items included in a box might work just fine for a residential move, but it’s not likely to be sufficient if you’re moving everything out of a massive office space. We suggest creating a numbered filing system for all your boxes. You’ll also want to key all the items in each box to a master inventory spreadsheet. This is another situation where maintaining close communications with your department heads or managers is of vital importance. While you’re documenting, keep records of all your moving expenses and any items donated as well, since these may allow you to minimize your company’s liability when it comes time to file your taxes.
Strong Communication is a Must
Even if you’re using Charlotte movers to facilitate your business relocation, you need to keep lines of communication open. Your crew may be pros, but it’s likely they won’t know the rules about moving into your new building or the specifics of your filing system. Put together a plan of action so that you can brief your team before they start and consider keeping at least one manager at each site during the move to oversee operations.
Make Time for Last Minute Preparations
If you want to run things as efficiently as possible, you’ll probably want your employees working through the entire day preceding the move. But that also means that you won’t be able to pack everything ahead of time. Make sure to set a couple of hours aside at the end of the work day, so your employees can set aside their personal possessions and you can take care of any packing that you weren’t able to do in advance.
Test Your Connections As Soon as Possible
Even if you have everything set up at your new office, it won’t do you much good if you don’t have the infrastructure in place. Bringing your IT team on-site a few days before the move will allow you to make sure everything is running smoothly and that your operations resume at your new site as soon as possible.
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